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Career template

Employment Letter

An employment letter helps confirm a person's role, employer, status, and basic employment details for common administrative requests.

Employee name is required.

Employer/company name is required.

Job title is required.

Employment start date is required.

Employer contact/signatory is required.

What this template is for

Use it as a starting point for proof of employment requests from landlords, lenders, schools, immigration/admin files, or other institutions.

How to use it

  1. Enter employee and employer details.
  2. Add optional salary or hours only if appropriate.
  3. Have an authorized employer contact review and sign it.

Employer policies and institution requirements vary. Some organizations require letters to be issued directly by HR.

Common questions

Who should sign an employment letter?

Usually an HR representative, manager, owner, or authorized employer contact signs it.

Should salary be included?

Only include salary or wage details when needed and approved by the employee and employer.

Can this be used for a rental application?

It can help support a rental application, but landlords may request specific wording or direct employer confirmation.